Outlook 2010

I was thrown into a training session over Outlook 2010 for a group of staff members when I quickly realized that 2010 has a lot more features than the previous version. I was pleasantly surprised by these features and what they had to offer. My main goal was to help them use Outlook more efficiently and effectively. I began by showing them basic feature of email itself. I then moved on to the calendar and its sharing capabilities along with the task section and note taking. Here are a few items I focused on:
First, when wanting to share a calendar with your colleagues, create the calendar, then right click on that newly created one and choose share. An email message will pop up asking you who you would like to share this with. Type in the recipients names and a short message stating why you are sharing this with them. There is a check box that if checked will give your recipients full editing rights. If you don't check this box they will only be able to view it. You can change the permissions of each individual by clicking on the properties of this calendar. When the recipient opens the email invite at the top of the screen they will need to click on the button called Open This Calendar. This will open and share the calendar all in one.
A new feature with Outlook 2010 is that all calendars of a company can be automatically viewed. You can access these by opening a shared calendar. You won't actually see any details of the other person's events but you will be able to view their busy times and available times.